Applications and enrolment
Structured applicant journeys with automatic emails at each stage and a clear view of what is outstanding.
software for training providers
Software for training providers and colleges
Digitav builds web-based systems for colleges, training companies and funded programmes, bringing applications, scheduling, contracts, funding evidence and reporting into one controlled workflow.
What this solves
Training administration software replaces the spreadsheets, forms and emails used to recruit learners, schedule courses and prove funding eligibility. Staff enter information once, and evidence is easy to find when inspectors or funders ask for it.
Results
Proven with colleges and training organisations
Figures reported in Digitav’s published case studies for the named clients.
Up to 500%more applicant-processing capacity at Blackpool & The Fylde College
10 daysto complete a GTEC funding rollout previously expected to take six months
80+ venuescoordinated each month for a national safety-training provider
Scope
What a training administration system can manage
Each module is shaped around your courses, funding rules and terminology.
Course and venue scheduling
Courses, dates, venues and trainers organised in one operational calendar.
Candidate records
Learner details connected to bookings, courses, results and documents.
Funding and eligibility
Allocation rules, evidence and status changes that guide each application through the required stages.
Contracts and invoicing
Digital contracts and finance actions linked to the learner and course journey.
Compliance and audit evidence
Searchable history and documents ready for inspectors and funding bodies.
Selected work
Training and education case studies
Blackpool & The Fylde College
Vocational-course recruitment automated, from applicant communication to digital contracts and invoicing.
GTEC Training
A multi-party renewable-energy funding programme coordinated through one automated workflow.
Health Life & Safety
Nationwide course, venue and candidate administration with reusable data and audit evidence.
Operational fit
Designed around how training is actually delivered
Training operations have exceptions: resits, cancellations, transfers between courses and funding that changes mid-programme. The system is built to handle yours rather than forcing a generic process.
- Information captured once and reused across forms
- Clear ownership and deadlines for each application
- Automatic reminders to learners, trainers and staff
- Live reports on applications, bookings and funding
Frequently asked questions
Questions about training provider software
Can the system handle different funding routes?
Yes. Eligibility rules, evidence requirements and status stages can be set up for each programme or funding route, as in the GTEC renewable-energy funding workflow.
Can applicants and learners use the system themselves?
Yes. A secure portal can let applicants submit information and documents, sign agreements and see what is still needed, while staff see progress in one place.
Can it provide evidence for inspections and audits?
Yes. Records, documents and activity history are stored against the right learner, course and stage so evidence can be searched and produced quickly.
Do we have to replace everything at once?
No. Most training providers start with the process that creates the most administration, such as applications or venue scheduling, and add modules in later phases.
How much does it cost?
It depends on the workflow, the number of users, the integrations and the data involved. After a short discovery conversation we send a written proposal with the price, what is included and the delivery stages, so you know the cost before any work starts.
Start with the process that is slowing your team down
Tell us what happens today and where time is lost. The first conversation is free and there is no obligation.