One predictable monthly cost
One monthly licence that includes hosting and maintenance, instead of several subscriptions that each rise with users, add-ons and renewals.
replace SaaS subscriptions
Replace several software subscriptions with one system
Many businesses pay monthly for a CRM, a job tracker, a booking tool, e-signatures and an automation tool to connect them. Bringing that work into one bespoke system can lower the monthly cost and end the copying between tools.
What this solves
Off-the-shelf tools are quick to start with, but the costs grow with every user, add-on and annual price rise, and the tools rarely share information. Replacing the overlap with one system built around your process can lower the monthly cost and remove the work of keeping several tools in step.
Benefits
Why one system can cost less and work better
Only the features you use
Pay for a system built around your process, not for the features a vendor bundles into each plan.
Information entered once
Customers, jobs, bookings and documents share one record, so there is nothing to copy and no sync tool to break.
One login and one place to manage access
Add a new starter or remove a leaver in one system rather than five.
Reports across the whole business
See sales, jobs, bookings and invoices together without exporting from each tool.
You decide what changes
No vendor removing a feature, changing a plan or raising prices at renewal.
Calculator
What do your current tools cost?
List what you pay for each month. The total includes the staff time spent moving information between tools.
What your current tools cost each year£9,384Over three years: £28,152
Subscriptions each month£575£6,900 a year
Staff time moving information£2,484138 hours a year
Subscription prices usually rise with each new user and at renewal, so the three-year figure is often an underestimate.
Before and after
From a stack of subscriptions to one system
Before
- A CRM, job tracker, booking tool and e-signature service, each billed per user
- Customer details copied between tools
- An automation tool paid for just to keep them in step
- Reports built by exporting from each tool
With the right system
- One system for customers, jobs, bookings and documents
- One record per customer
- Automation built into the workflow
- Live reports across everything
Client perspective
One platform instead of a patchwork
Blackpool Dance Festival
Applications, ticketing, competition management and results publication were brought into one cloud platform, reducing the fragmentation between separate systems for entries, payments and live event information.
Read the Blackpool Dance Festival case study“The software is key to the success and integrity of the Festival.”
Delivery approach
How we move you from several tools to one
You cancel subscriptions as each part of the new system goes live, so you are never paying twice for long.
List what you pay for
We go through each tool, the number of users, the cost and what your team actually uses it for.
Find the overlap
We map where tools duplicate each other and which features matter to your process.
Compare the cost
We send a written proposal so you can compare one system with your current subscriptions.
Replace in phases
We replace the tools with the most overlap first and move your data across before you cancel.
Honest advice
When off-the-shelf is still the better choice
A bespoke system isn’t the right answer for every business. We will tell you if your current tools are the better option.
- You use one or two tools and they fit your process well
- A tool is an industry standard your customers or partners expect
- Your team is small and unlikely to grow
- You need something working this week
Free subscription review
Find out whether one system would cost less
Send us the tools you pay for. We’ll tell you honestly whether combining them would save money and, if it would, what a first phase could replace.
- A plain-English view of where your tools overlap
- Which subscriptions could be replaced first
- A written proposal you can compare with your current costs
Prefer to talk? Call 01253 292292
Request a free review
Tell us which tools you pay for. The calculator above can add your list for you.
Frequently asked questions
Questions about replacing software subscriptions
Is one bespoke system always cheaper than several subscriptions?
No. It is most likely to cost less when you pay for several overlapping tools, when costs rise with every new user, or when staff spend hours keeping the tools in step. If one or two tools do the job well, we will tell you to keep them.
What happens to the information in our current tools?
Most tools let you export your data. We review it, agree what is worth keeping and import it into the new system before you cancel the old subscription.
Can we keep some of the tools we use?
Yes. We often connect to software such as QuickBooks, Microsoft 365, Stripe and Twilio rather than replace it, so each tool does the job it is best at.
Do we have to cancel everything at once?
No. We replace the tools with the most overlap first. You cancel each subscription once the part of the new system that replaces it is live.
How much does a bespoke system cost?
It depends on the workflow, users, integrations and data involved. After the free review we send a written proposal with the price and a monthly licence that includes hosting and maintenance, so you can compare it with what you pay now.