How much does bespoke software cost?
Cost drivers and how to control scope.
process cost calculator
What does your manual process really cost?
Enter a few numbers about one repeated task to see the staff time and cost it absorbs each year, and how much software could save.
Staff cost of this process each year£12,420690 hours of staff time
Potential saving each month£518at the share you entered
Saving over a year£6,210Over three years: £18,630
A system that costs less than the yearly saving would pay for itself within a year, before any ongoing fees. These figures are estimates to help you decide whether a conversation is worthwhile.
How it works
How the calculation is made
Hours per year = people × (minutes each time ÷ 60) × times per week × working weeks.
Annual cost = hours per year × hourly staff cost. The monthly saving applies the share of work you expect software to remove, divided by 12.
The yearly and three-year savings show roughly how much a new system could cost and still pay for itself over that period, before any ongoing fees.
Frequently asked questions
Questions about the calculator
What should I include in the hourly cost?
Use the hourly salary plus employer costs such as National Insurance and pension contributions. If you’re unsure, a figure a little above the hourly wage is a reasonable starting point.
How accurate is the result?
It is an estimate based on the numbers you enter. It is most useful for deciding whether a process is costly enough to be worth a closer look.
What if several processes are involved?
Run the calculator once for each repeated task and add the results together.
What does software typically cost to build?
It depends on the workflow, users, integrations and data involved. Our cost guide explains the main cost drivers, and we send a written price after a short discovery conversation.
Found a process worth fixing?
Tell us about it. We’ll tell you honestly whether custom software is the right answer.