Participant records
Organisations and applicants could be managed within one structured process.
GTEC funding automation case study
Accelerating renewable-energy training funding with GTEC
A multi-party funding process was redesigned as one automated workflow.
The result in one sentence
A rollout previously expected to take six months was completed in 10 days.
Results
At a glance
A multi-party renewable-energy funding programme was coordinated through participant records, allocation rules, evidence and automated processing.
10 daysto complete a rollout expected to take six months
6 monthspreviously expected based on earlier experience
3 partiesgovernment, training agencies and installers coordinated
Starting point
The challenge
The programme involved several organisations, eligibility and allocation activity, and a substantial administrative workload. Previous experience suggested the funding rollout could take around six months.
- High administrative effort
- Repeated data entry
- Limited status visibility
- Processes difficult to scale
What changed
The solution
The platform brought the core process into one controlled, cloud-based workflow.
Allocation workflow
Rules and status changes guided funding through the required stages.
Automated processing
High-volume repeated administration was handled by the platform where decisions were predictable.
Evidence and documents
Relevant records could be linked to the correct application and stage.
Programme visibility
Progress and exceptions were easier to monitor across the rollout.
Multi-party coordination
The system connected the organisations involved without relying on fragmented spreadsheets.
Impact
The operational outcome
Digitav’s existing case-study content reports that a rollout expected to take six months was completed in 10 days.
The platform helped GTEC administer funding at speed and support the wider renewable-energy training programme.
- Less time spent on repetitive administration
- A clearer process for staff and managers
- More reliable data and audit history
- Capacity to handle greater demand